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Procedure for Enrolment

Procedure for enrolment with the Commissioner for Voluntary Organisations

 
In order to apply for enrolment with the Commissioner for Voluntary Organisations, an organisation has to supply the below information/documentation:
 
     1. Application Form :
 
 
 
 
 
 
We recommend that the 'Notes to Assist VOs in Filling up the Form' are downloaded as well. (These are also found on the website in the same section as the application form)
 
2. Statute and / or Deed (Authenticated)Statute and / or Deed (Authenticated) :– which needs to be dated.
 
The statute / deed must be in line with the Voluntary Organisations Act (Act XXII of 2007 and The Second Schedule of the Civil Code (Act XIII of 2007). To qualify for enrolment the organisation has to be –
Non-Profit
Autonomous (No Government involvement)
Voluntary
That no part of the income, capital or property of the organisation shall be available directly or indirectly to any promoter, member, administrator, donor or other private interest.
Dissolution clause: (That upon winding up the organisations any remaining assets should be applied in favour of another non-profit organisation/s with similar aims).
 

3. Resolution letter to enrol the organisation with the Commissioner for Voluntary Organisations.  (Letter needs to be dated)

​ Eg: We the undersigned, in our official capacity of members of the ………………………….., do herby resolve to enrol the said organisation as a ‘Voluntary Organisation’ with the Commissioner for Voluntary Organisations, in terms of Article 13 of the Voluntary Organisations Act (Chapter.492 of the Laws of Malta).

This has to be signed by all Committee / Board members and should include their Titles, Names, Surnames, and their Designations.

Copies of the Maltese ID cards (Front and Back) of all the administrators must be submitted.

 Administrators who do not possess a local ID Card are requested to submit a copy of their passport or a copy of their ID card of their country of origin [provided that such country is in the EU] and certified by a local lawyer (addresses must be included).​

 
 
4. Written consent has to be signed by all committee / Board members. (Letter needs to be dated)

Eg: We the undersigned, in our official capacity of members of the …………………………..,  declare that we consent to hold office after the enrolment of the …………………….. as a ‘Voluntary Organisation’ with the Office of the Commissioner for Voluntary Organisations, in terms of Article 13 of the Voluntary Organisations Act (Chapter 492 of the Laws of Malta).

​This has to be signed by all committee members and should include their Titles, Names, Surnames, ID Card

.A​dministrators who do not possess a local ID Card are requested to submit a copy of their passport or a copy of their ID card of their country of origin [provided that such country is in the EU] and certified by a local lawyer (addresses must be included).

NB:     (No. 3 and No. 4 can be done on one document)​

 

 
 
5. Annual Accounts (Authenticated by at least 2 authorised person which should include their Names, Surnames and Designations)
 
6. Annual Report (Administration Report) - (Authenticated by at least 1 authorised person and should include the Name, Surname and Designation)
 
NB:           (If the organisation is new (established during the current year) and no annual accounts and annual reports are available, then a statement signed by the president or any authorised person must be provided.)
 
 
7. Application Fee (40 Euro) (payable only once) – Cash or Cheque to the Commissioner for Voluntary Organisations
 
An Enrolled organisation will then have to submit the Annual Reports / Accounts on a yearly basis to remain enrolled with the CVO.
 
In the case of a foreign organisation kindly supply -
 
The appointment of a person resident in Malta to act as a local representative;
The acceptance by the appointed person to act as local representative.
A photocopy of the passports of the administrators (These Documents must be endorsed by a lawyer)
 
PS:     If the organisation has a commercial outlet (for example bar (bottegin), Charity shop etc then the organisation needs to submit:
 
A signed  statement stating that  the commercial outlet  is used solely by its members;
Or
The latest contract for the leasing of the bar commercial outlet must be provided if it is opened to the general public.
Or
Documents showing that the organization has established a legal entity to run the outlet.
 
 
Sebastian Micallef
Enrolment and Monitoring Coordinator
Tel: 25687261
 
Generic email: vo@gov.mt
 
 
 
 

 

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CONTACT INFORMATION:
 
Contact Name
Office of the Commissioner
for Voluntary Organisations
Block C, Beltissebh,
Floriana FRN 1700
 
Telephone : 2568 7261
 
Fax: 2568 7265
 
Email: vo@gov.mt
 
Website
 
Opening Hours
Monday to Friday
(Excluding Public Holidays)
 
1st October : 15th June
08.15 : 12.15; 12.30 : 14.30
 
16th June : 30th September
08.15 : 12.15; 12.30 : 13.30