Expression of Interest (EOI)
Invitation to submit Proposals for the
Lease of
Premises to house offices for
the Information Management Unit
and the Directorate for Policy Development and Programme Implementation
MSDC
130/2015/3
Published in
Government Gazette of Friday, 9 th February, 2017
Published on MSDC website on Friday, 9 th
February, 2017
Closing date for
submissions: Friday, 24th February, 2017
LEASE OF PREMISES for the Information
Management Unit and the Directorate for Policy Development and Programme
Implementation
Expression of Interest
The Permanent
Secretary for the Ministry for Social Dialogue, Consumer Affairs and
Civil Liberties is communicating an Expression of Interest for the leasing of
premises. The objective is to house
administrative offices for the Information
Management Unit and the Directorate for Policy Development and Programme
Implementation for a period of twelve (12) months with the possibility
of extending the period for further leasing as decided by the Permanent
Secretary and/or his/her representative.
The offices
must be equipped with individual (metered/sub-metered/acceptable other means)
Electricity and Water meters and an official ARMS declaration that there are no
pending bills.
The premises, which may have a floor area between
500 (five hundred) to 700 (seven hundred) metres square, should include
necessary amenities including offices, kitchenette, toilets, meeting/board room, waiting
area, reception, storing and
parking facilities. The building
must be finished and ready to move into and must include network points,
air-conditioners, electricity points etc to service such offices.
The premises should conform to all local
building regulations and standards such as PA/ERA and OHSA, as well as
possessing all the necessary permits as required by the relevant authorities
including permit to be used as “office”.
It is essential that the premises are
fully accessible and in conformity with the guidelines published by the
Commission for the Rights of Persons with Disability.
It is to be
noted that:
1.
Preference will be given to premises which are in
centrally located areas.
2.
Buildings which have availability of parking facilities
for its employees and visitors and are included in the price.
3.
Buildings must be certified in Energy Efficiency as per
latest legislation.
4.
The premises are
insured (building and contents) and an insurance policy is issued by
companies authorised to do business in Malta and approved by landlords and is
included in the quoted price.
5.
Lifts are required if the property is situated higher
than the ground floor.
Submissions must also include the
following documents:
1. Copy of plans of property (1:100 plan)
identifying the different amenities identified above.
2. A set of photos of both interior and
exterior areas and other facilities on site.
Any other
relevant additional documents may also be submitted with the above.
The following documents are
also required but can be submitted on signing of the contract with the winning
bidder:
3. Copy of PA/ERA permits (use as office
including classification);
4. OHSA certification;
5. Building Efficiency certification;
6. ARMS statement showing that Electricity
and Water bills are fully settled.
Failure to submit the above certificates as
identified will render the bid as invalid.
A clarification period is established
which includes the following:
- Requests
for clarification by bidder/s are to be submitted up to 5 (five) days
prior to the closing date of the EOI (up to closing of business of 20th
February, 2017) .
- Replies
by MSDC must be submitted up to 3 (three) days prior to the closing date
of EOI (up to closing of business of 22nd February, 2017)
Official replies will be communicated on
the MSDC website (http://socialdialogue.gov.mt)
Submissions must also include details on:
-
a) Personal and contact details of the
premises owner including address and contact numbers;
b) the exact location and address of the
premises being offered for lease;
c) the area offered in square metres and on how many floors (areas per floor) the area is
distributed, including parking facilities;
d) whether the area offered exists on its own
or is a part of a block that houses or may
be
shared by third parties;
e) whether the premises are in a “finished”
state, and ready to move into;
e) the annual rental fee should be quoted exclusive of VAT but including all
applicable taxes and charges;
f)
Premises must be free from access to third parties.
Disclaimers
a) The Permanent Secretary reserves the right to select and/or reject any or all of the
submitted proposals. The Permanent
Secretary may also decide not to proceed further with the EOI process.
b) The
bidder shall consider the submission of an expression as acceptable on the
terms and conditions outlined in this document.
c) Each
bidder shall be solely responsible for the fees, costs and expenses incurred in
participating in the present process, and MSDC will under no circumstances be
liable for any such fee, costs, expenses, re-imbursements, loss or damage
whatsoever arising out of or in connection with the proposal process.
d) Assessment
will be carried out on area per metre square (including all facilities
mentioned above).
e) MSDC
reserves the right to request a site visit as required during adjudication
stage and to request further clarifications, failure to which may lead to
disqualification of bid.
f)
Payments
of annual rent will be paid out three months in advance.
g) Bid is to be signed by the Contractor or
his/her authorised signatory.
h) Government general conditions shall apply.
Submissions are to be received in hard copy in a sealed envelope
marked Confidential and sent By Hand to the Office of the Permanent Secretary, Ministry for
Social Dialogue, Consumer Affairs and Civil Liberties, Barriera Wharf,
Valletta, quoting the above title and EOI number by not later than 12.00
noon of Friday, 24th February 2017.
TIMEFRAMES
|
|
Date
|
Time (*)
|
|
Date Published
|
9th
February, 2017
|
Day
|
|
Final date for request
for any additional information from MSDC
|
20th
February, 2017
|
End of business
(17:00hrs)
|
|
Final date for MSDC to
reply to additional information and clarification requests
|
22nd
February, 2017
|
End of business
(17:00hrs)
|
|
Closing date for the
Submission of Expression of Interest
|
24th
February 2017
|
12:00hrs
|
*Central
European Time (CET)
Maltese Version